Assistant Manager/Front Office at Beauty by Dr. Kay

Assistant Manager/Front Office Beauty By Dr. Kay is seeking a full-time Assistant Manager to support the daily operations of our facial plastic surgery and aesthetic practice. This position is ideal for an organized, proactive, and patient-focused individual who is interested in developing leadership and practice management skills within a growing medical office.

This is an excellent opportunity for someone seeking long-term professional growth and increased responsibility within a high-performing aesthetic practice.

Responsibilities Operations and Management

Learn and support the day-to-day operations of the practice

Assist with employee onboarding and training

Help develop, update, and implement standard operating procedures

Support payroll preparation and administrative HR functions

Assist with staff scheduling and office coverage planning

Help monitor daily workflows and identify opportunities for improvement

Provide management support and coverage when the office manager is unavailable

Assist leadership with special projects and operational initiatives

Patient Experience and Front Office

Ensure patients receive exceptional service throughout their experience

Assist with patient scheduling, confirmations, and communication

Monitor provider schedules and help maintain efficient patient flow

Address patient concerns professionally and appropriately

Help maintain a welcoming, organized, and professional office environment

Clinical and Inventory Support

Learn medical assisting responsibilities and assist clinical staff as needed

Support treatment room preparation and clinical organization

Assist with inventory management, ordering, and supply tracking

Help maintain office systems, organization, and operational readiness

Team Development

Support staff training initiatives

Help reinforce office policies, procedures, and service standards

Assist in maintaining a positive, accountable, and collaborative team culture

Participate in ongoing learning and leadership development opportunities

Qualifications

Bachelor's degree preferred

Strong organizational and communication skills

Professional, polished, and dependable

Excellent customer service skills

Ability to multitask and work efficiently in a fast-paced environment

Strong attention to detail and follow-through

Leadership potential and interest in practice management

Experience in a medical, aesthetic, hospitality, or customer service environment is preferred but not required

Compensation And Benefits

$24 to $28 per hour, depending on experience

Opportunity for compensation growth based on performance and expanded responsibilities

Defined benefits pension plan

Cosmetic injectables and skincare perks

Professional development and leadership training

Conference attendance opportunities

Team lunches and special events

This position is designed for someone who wants to learn every aspect of a successful aesthetic practice and grow into a leadership role. The ideal candidate is highly organized, enjoys working with people, takes initiative, and is committed to creating an exceptional experience for both patients and team members.

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