Administrative Specialist

Administrative Specialist

Office Administration Support Services (US Navy)

Place of Performance: NAVFAC EURAFCENT HQ, Naples, Italy

Period of Performance: One year with three option years to follow

Schedule: Full-Time, hours will be determined by the facility

Requirements:

• Must be fluent in English, in writing and speaking
• Must be Proficient in use of computers and standard office suit programs such as Word, Excel, Power Point, SharePoint, and Adobe Reader.
• Must have experience with office administration tasks.
• Contractor personnel shall have knowledge of Navy’s Correspondence Manual (SECNAV M-5216.5); Forms Management Manual (SECNAV M-5213.1); Standard Subject Identification Codes Manual (SECNAV M-5210.1); Navy Directives Issuance System (OPNAVINST ); Navy Performance Evaluation System (BUPERSINST E) and all other directives and messages pertaining to administrative support.
• Must be an U.S. Citizen

Duties and Responsibilities will include but are not limited to the following:

• Ensure all documentation is in compliance with NAVFAC EURAFCENT guidance and instructions. Types a variety of Navy correspondence, directives, instructions, reports and forms utilizing a computer. Serializes incoming/outgoing correspondence/scans documents, as necessary.
• Attending meetings including but not limited to Weekly Staff Sync and also Weekly admin meeting with the Executive Officer.
• Review and track documents in Correspondence Tracker.
• Prepare military and civilian awards as necessary. Review and track Awards in Awards Tracker.
• Maintain the Filing System for all Correspondence amongst all the Public Work Departments. Maintains hard copy/electronic record files which represent the transactions of the organization programs and projects. Consolidate electronic files for easy retrieval.
• Type and present all correspondence in draft form for review and approval before official correspondence is prepared for signature and release/file.
• Review and monitor all the NAVFAC EURAFCENT instructions and reach out to Business Line Leads and Support Line Leads to maintain their instructions.
• Monitor calendar for Conference Rooms A and B to ensure meetings that are scheduled do not overlap.
• Provide customer service to all Public Work Departments on any questions or concerns they may have on governance or regulation.
• Type enlisted officer Fitness Reports and enlisted evaluations in accordance with local and higher authority directives. Maintains database and files as required.
• Creates spreadsheets and databases considering multiple uses of data.
• Prepares CO/XO and Executive Staff-generated correspondence. Manages correspondence flow through the CO/XO offices, routing items to the proper location.

For additional information and compensation details, please email your most recent resume to We look forward to hearing from you soon!