Administrative/Office Assistant

Pharma Point on behalf of Cytokinetics is looking for an Administrative/Office Assistant - Italy

Cytokinetics is a late-stage, specialty cardiovascular biopharmaceutical company focused on discovering, developing and commercializing first-in-class muscle activators and next-in-class muscle inhibitors for diseases in which cardiac muscle performance is compromised.

As a leader in muscle biology, the company is advancing small molecule therapies designed to directly impact myocardial function and contractility.

THE ROLE

Reporting directly to the General Manager Italy , the candidate will support the team by managing relevant business administrative processes, critical internal and external meetings and events, and will be the key contact for the Milan based office , in combination with options to work remotely.

Operating within a regulated pharmaceutical environment, the role supports governance, compliance, and business continuity through professional coordination of executive activities, facilities management, and stakeholder engagement.

KEY RESPONSIBILITIES

• Manage critical business administrative processes
• Plan and organize team meetings and internal events
• Basic project management for external events
• Assist People Managers with onboarding new team members by organizing workplaces and IT equipment
• Act as a point of contact for all Italian Cytokinetics Employees for all relevant HR stuff
• Interact with EU functions in Zug such as Finance, HR, Legal, Regulatory & Compliance to ensure business continuity and compliance in Rules and Regulations
• Coordinate roll-out, training and documentation of company SOPs
• Perform general office duties such as answering phones, handling correspondence, and filing documents
• Provide comprehensive PA and administrative support to the senior leaders based in Cytokinetics Italy office
• Meeting coordination and project management support for the GM Italy
• Be onsite at the Milan based Cytokinetics office 3 days a week as part of a functioning hybrid work environment for the team

REQUIRED QUALIFICATIONS

• Minimum of 4 years of experience in managing business processes in the healthcare and/or pharmaceutical industry sector
• Proven track record of supporting senior management and broader teams in a hands-on, start-up-like environment
• Solid knowledge and understanding of the Italian pharmaceutical compliance regulations
• Exceptional multitasking and prioritization skills, with the ability to perform efficiently under pressure
• Advanced proficiency with relevant office software applications and company administration/finance as well as contract management systems
• Excellent interpersonal and organizational skills with self-confidence in building positive, productive working relationships across all levels
• Outstanding written and oral communication skills in both Italian and English
• Demonstrated project management experience , with strong planning and cross-functional coordination abilities
• Highly structured, organized, efficient, solution-focused way of working and communicating
• A self-starter with uncompromised personal integrity and reliability , who embodies the company’s ethical standards, professionalism, and core values
• A committed ambassador of Cytokinetics core values

We are proud to be an equal opportunity employer. We don’t discriminate on the basis of race, religion, colour, sex, gender identity, sexual orientation, age, disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.