Administrative Manager

Role Description

We are looking for a precise, organized, and reliable person to independently manage all administrative and accounting activities of our office. The successful candidate will be the key contact person for all back‑office administrative operations.

Key Responsibilities

• Management of general accounting
• Bank reconciliation and cash flow management
• Management of payments, collections, and deadline monitoring
• Issuance and control of incoming and outgoing orders and invoices
• Document archiving (physical and digital) and records management
• Preparation of monthly administrative reports for management
• Close coordination with external account firm
• Preparation of documents for annual financial closing
• Ensuring compliance with regulatory and fiscal obligations
• Coordination with customers and forwarders
• Management of qualifications and relationship with key suppliers

Required Qualifications

• Bachelor’s degree in finance, Administration, or related field
• Minimum 3-5 years of experience in administrative and accounting roles
• Excellent knowledge of Italian accounting standards (VAT, Electronic Invoicing)
• Proficiency with management software and Microsoft Office
• Accuracy, organization, and ability to work under pressure
• Discretion and reliability in handling sensitive data
• Good communication skills and ability to work in a team
• Fluency in English, command of Spanish will be a plus

What We Offer

• Professional and collaborative work environment
• Opportunities for growth and increased responsibility
• Competitive salary based on experience
• Additional benefits: welfare programs, partial remote work, bonuses