Administrative, Finance & Procurement Coordinator

Job Summary

The Administrative, Finance & Procurement Coordinator will be responsible for day‑to‑day operations in Italy while coordinating Finance and Procurement workflows between the UAE office, the Italian administrative/accounting company, and the Italian design office. This is a growth role with clear opportunities to expand scope, skills, and compensation as the company scales. Key responsibilities include:

Key Responsibilities:

• Administration & office operations: calendars, travel, visitors from UAE, vendor files, contract and record keeping.
• Finance support & coordination: gather/validate invoices and expense claims, support 3‑way match (PO‑GRN‑Invoice), submit month‑end inputs, track budget vs. actuals, maintain vendor/customer master data, assist cash‑flow forecasts.
• Procurement & supplier management: raise PRs/POs in SAP, run RFQs/quote comparisons, support CAPEX workflows, onboard/qualify suppliers with UAE teams, track delivery and supplier performance.
• Logistics & shipping: prepare invoices, packing lists and HS codes; liaise with forwarders and customs to ensure on‑time, compliant shipments to/from UAE and suppliers.
• Inventory & facilities: keep material/component inventories accurate with the design/engineering team; coordinate facilities maintenance and compliant waste management.
• Compliance, HSE & people‑ops support: follow EDGE/Powertech policies, coordinate with HSE consultant; support basic HR admin and onboarding logistics.

Qualifications & Experience:

• Diploma/Bachelor’s in Business Administration, Supply Chain, Accounting/Finance, or similar.
• 3+ years in administration and/or procurement/logistics; exposure to finance/AP processes.
• Hands‑on experience with SAP (or similar ERP).
• Fluent Italian and English; strong written and verbal communication.
• Highly organized, proactive, and comfortable coordinating across teams in Italy and UAE.

Skills & Competencies:

• Strong organizational and multitasking abilities.
• Excellent communication and negotiation skills.
• Proficiency in Microsoft Office (Excel, Word, Outlook) and ERP systems.
• Fluency in Italian and English (written and spoken) is essential.
• Ability to work independently and manage multiple tasks simultaneously.

Working Model & Growth

On‑site at the design office in Grandola ed Uniti . Occasional travel. The company has a strong expansion vision; the role can grow in responsibilities and compensation as performance and scope increase.