Administrative & Facility specialist

We are recruiting for a multinational company

Administrative & Facility specialist

Ideal profile:

1. Diploma or Bachelor’s Degree;

2. Minimum of 5 years’ experience in a similar role;

3. Good knowledge of supply contracts, rental and leasing management;

4. Excellent knowledge of the Microsoft Office package;

5. Fluent English;

6. Valid B driving license;

7. Strong teamwork attitude and collaborative approach.

Job Description:

The selected candidate, in collaboration with the Adm. manager will perform the following

activities:

● Management of company fleet activities (including contract administration, supplier coordination and invoice verification);

● Management of company mobile phone contracts and support in hardware procurement activities;

● Coordination and supervision of general office maintenance and workplace organization activities;

● Support in preventive and corrective maintenance activities related to company facilities and equipment;

● Monitoring of utilities and general services, ensuring operational continuity and handling issues when required;

● Management of office supplies, furniture and company assets in compliance with internal procedures and policies;

● Support in supplier and service contract management, maintaining relationships with external vendors;

● Verification and control of supplier invoices, including reporting and KPI monitoring activities;

● Availability to support external administrative errands and operational activities;

● Backup support to the Admin & Facility Manager when required;

● Operational support in the organization of meetings, events and corporate activities.

Availability : immediate or to be agreed

Work location: Province of Milan (northern area)

We offer:

● Employment type: permanent employment contract;

● Working hours: full-time;

● Salary (RAL): €33,000 – €37,000

Interested candidates are invited to send their CV after reading the privacy policy on our

website The selection process complies with the principle

of equal opportunities (Law 903/77). “Auth. Min. 1314 RS”.