Administrative & Executive Support

About Us

We are a leading multinational company specializing in the design and manufacture of electric motors. With a global footprint and a commitment to innovation, we are currently seeking a highly motivated and detail-oriented Administrative & Executive Support .

Key Responsibilities

• Calendar Management: managing executive schedules and appointments;
• Travel Coordination: organizing comprehensive domestic and international travel itineraries, including flights, accommodations, and logistics;
• Financial Administration: managing expense reporting systems, tracking budgets, profit plans, and outlooks, and ensuring timely payments and cost-reduction initiatives;
• Executive Presentations: drafting, coordinating, and refining high-quality presentations for the executive staff;
• Event Planning: organizing global top-management events and hosting institutional guests;
• Reporting & Analytics: preparing and managing financial reports, data analysis, and key performance indicators (KPIs);
• Process Optimization: developing and maintaining efficient internal processes and digital archiving systems.

Requirements

• High School Diploma, a University degree is considered an advantage;
• Previous (even if minimal) experience in a similar administrative or corporate role;
• Advanced knowledge of IT systems and tools, including Excel, Google Workspace, SAP/SAL, CONCUR, and BI software;
• Proven ability to handle budget management systems and expense entry;
• Expert command of virtual meeting platforms (Zoom, Webex, Google Meet, Microsoft Teams);
• Professional fluency in both English and Italian is mandatory.

Soft skills

• Strong interpersonal and communication skills with an innate ability to organize complex tasks;
• Highest level of discretion and confidentiality regarding sensitive company and employee information;
• A proactive attitude, strong motivation, and a continuous desire to learn and grow;
• Ability to thrive and maintain accuracy in a fast-paced, high-pressure environment .

Workplace : Pordenone (PN) with flexibility for smart working.

This job advertisement is aimed at both sexes (Legislative Decree no. 198/2006) and complies with Art. 10 of Legislative Decree no. 276/2003. By submitting your application, you declare that you have read and accepted the privacy policy in accordance with EU Regulation 2016/679 (GDPR).