Administrative Assistant

Ref: MF46591

A Japanese multinational company specializing in the development, manufacturing, and distribution of medical and optical equipment on the outskirts of Milan is urgently seeking a proactive and detail-oriented Administrative Assistant to support daily business operations.

In this role, you will be responsible for arranging business trips for the team, issuing invoices, purchasing office supplies, and maintaining a safe and organized office environment.

―――――――――――――――――――

ELIGIBLE APPLICANTS:

· (〇) Eligible visa: Permanent residence, Spouse, Partner

· (✕) NOT eligible: Student visa, Requiring visa sponsorship

WORK TYPE: On-site

VISA SUPPORT: No

―――――――――――――――――――

TYPE: Full-time

WORKING HOURS: 09:00–18:00 (30-minute flexibility available)

FLEX TIME: 30 minutes per day

SALARY: €32,000 annual (gloss)

START: ASAP

LOCATION: Suburbs of Milan

BENEFITS: Lunch voucher (€6.50/day), Working from home one day per week is available after the training period

Main Responsibilities:

• Provide general administrative and clerical support to the office and executive team
• Answer and manage incoming phone calls in a professional manner
• Schedule and arrange business trips (transportation, accommodations)
• Perform data entry tasks using Microsoft Business Central (ERP)
• Manage office supplies, ordering and tracking inventory
• Assist with creating and sending invoices and quotations
• Support general office operations and ensure day-to-day functionality

Ideal Candidate:

• At least 3 years of relevant administrative experience
• Excellent phone etiquette and strong verbal/written communication skills
• High attention to detail and organizational ability
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Experience using ERP systems, preferably Microsoft Business Central
• Ability to multitask, prioritize work, and work independently
• Associate’s degree or higher in Business Administration or a related field
• Proactive, responsible, and self-motivated personality

All applicants must have the right to work in Italy as visa support is not available.

When contacting us, please include the job reference number (Ref: MF46591) at the top of your message.

If your application is successful, you will be contacted within two business days.

We regret that due to the high volume of applications we receive, we cannot provide feedback on individual CVs.