Administrative Assistant

Position: Administrative Clerk

Location: Bologna, Italy

Who are we recruiting for?

Our client is a rapidly growing renewable energy developer with a strong focus on battery energy storage systems (BESS) and onshore wind projects across Italy. Recently strengthened by significant investment from a major international renewable energy fund, they are expanding their operational presence in Italy. With an increasing pipeline of BESS and wind projects, the company is now enhancing its administrative and organisational support functions to sustain future growth.

What will you be doing?

• Provide day-to-day administrative support to the Bologna office, ensuring smooth and efficient operations.
• Manage documentation, filing, and internal records for ongoing BESS and wind development projects.
• Support procurement and finance teams by handling invoices, purchase orders, and basic bookkeeping activities.
• Coordinate internal and external meetings, prepare minutes, and follow up on action items.
• Assist with contract management by monitoring deadlines, updating databases, and liaising with suppliers and consultants.
• Handle correspondence, communication flows, and document requests with local authorities, service providers, and stakeholders.
• Support HR and onboarding processes for new employees, including document collection and scheduling.
• Collaborate closely with project managers, engineers, and external partners to ensure timely administrative support throughout the project lifecycle.
• Contribute to improving administrative processes and help maintain compliance with company policies and Italian regulations.

Are you the ideal candidate?

• Previous experience in an administrative, office assistant, or back-office role
• Strong organisational skills with the ability to manage multiple tasks and deadlines.
• Good knowledge of office tools (MS Office Suite, especially Excel and Word).
• Familiarity with basic accounting or procurement processes is a plus.
• Excellent communication skills and a proactive, detail-oriented approach.
• Ability to work collaboratively across teams in a dynamic and growing environment.
• Fluent in Italian; basic English knowledge is an advantage.

What's in it for you?

• Competitive salary and benefits package aligned with market standards.
• A stable, long-term position in a fast-growing renewable energy developer.
• Opportunity to support innovative BESS and wind projects contributing to Italy’s energy transition.
• Professional growth potential as the Italian team and project pipeline continue to expand.
• A collaborative and mission-driven work environment focused on sustainability.

Who we are

Executive Integrity is a global executive search and recruitment consultancy for a more sustainable world, with a focus on talent within the Green Technology and Renewable Energy sectors. We allocate a proportion of our profits to Friends of the Earth International to support environmental initiatives worldwide.