Accountant/Finance Manager

Job Description

Abercrombie & Kent Travel Group is a dynamic collection of travel and cruise companies, including Abercrombie & Kent, Crystal, and the world’s oldest travel agency, Cox & Kings. We create unique, immersive travel experiences worldwide. Our people make us a great place to work, fostering a supportive environment with ongoing training and global career opportunities.

Role Profile

• Position : Accountant/Finance Manager, Italy Services
• Department : Group Finance
• Location : Milan, Italy
• Reports to : Europe Regional Finance Director
• Salary Range : EURO 50,000.00 - 60,000.00

Purpose

The Finance Manager will have full ownership of the Italy Services entity (c.15 employees), leading all financial, payroll, and statutory activities. This is a hands‑on role combining financial control, accounting, payroll coordination, and business partnering within a small, standalone entity environment.

Responsibilities

• Financial Control & Accounting
  • Maintain full ownership of the general ledger and accounting records
  • Record and analyse salaries, including payroll postings and reconciliations
  • Manage fixed assets: capitalisation, movements, and monthly depreciation
  • Record purchase invoices, staff expenses, and ensure compliance with deductibility rules
  • Prepare and post accruals and deferrals (G&A and other costs)
  • Manage bank postings, reconciliations, and transaction allocations
• Payments & Cash Management
  • Oversee and process all payments including salaries, tax payments, pension funds, suppliers, VAT, corporate taxes, and other statutory payments
  • Act as secondary approver on banking platforms
  • Monitor cash flow and working capital
• VAT, Tax & Statutory Compliance
  • Prepare and submit VAT returns and maintain VAT registers
  • Manage quarterly and annual tax declarations
  • Coordinate with external advisors (CPA, payroll consultant)
  • Ensure compliance with Italian statutory and tax requirements
• Management Reporting & Planning
  • Prepare monthly management accounts with variance analysis
  • Produce additional reporting (e.g. Prophix reports)
  • Support budgeting and forecasting processes including P&L and G&A cost planning, salary cost projections, reconciliation of budget/forecast vs. actuals
• Payroll Administration
  • Act as key interface with outsourced payroll provider
  • Collect and submit monthly payroll inputs including absences, sick leave, parental leave, salary adjustments, working hour changes, expense reimbursements, benefits
  • Review payroll outputs and ensure accuracy of payslips
  • Process salary payments and resolve discrepancies
• Employee Finance Administration
  • Support onboarding processes (tax data, benefits, system coordination)
  • Manage lunch voucher process (calculation, ordering, distribution)
  • Support expenses process (with ongoing automation improvements)
  • Process bonus payments in coordination with HR
• Revenue & Intercompany Accounting
  • Raise and record sales invoices (including SDI e-invoicing)
  • Manage recharge invoices and intercompany transactions
  • Reconcile intercompany balances and agreements
• Audit & Governance
  • Lead the audit process and prepare statutory accounts
  • Ensure timely delivery of audit requirements and filings
  • Maintain strong internal controls and compliance
• Team & Stakeholder Management
  • Manage and oversee the local finance resource
  • Act as the primary finance contact for the Italy entity
  • Collaborate with HR, regional finance teams, and external providers

Skills & Experience

• Qualified accountant or equivalent experience in Italy
• Strong knowledge of Italian GAAP, VAT, and payroll processes
• Experience in a broad, hands‑on finance role within a small entity
• Strong understanding of end‑to‑end accounting and payroll
• Experience working with external payroll providers and auditors
• High attention to detail and strong organisational skills
• Fluent in Italian and English

Person Specification

• Hands‑on and proactive, with a strong sense of ownership
• Comfortable operating as a standalone finance lead
• Strong problem‑solving and process improvement mindset
• Effective communicator with both finance and non‑finance stakeholders

Abercrombie & Kent is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.