Account Payable Specialist

NABA is currently looking for motivated individuals for the role of
Account Payable Specialist
Among candidates with equivalent qualifications and skills, preference will be given to those belonging to protected categories pursuant to Law 68⁄99.
The selected candidate will join the Accounting Unit and will be responsible for verifying and registering suppliers’ and teachers’ invoices, ensuring formal accuracy and compliance with purchase orders (for suppliers) and the online register (for teachers). Responsibilities also include collecting bank references (IBAN/SWIFT) and coordinating payments with the Treasurer, maintaining a digital archive of incoming invoices, preparing journal entries, and maintaining correspondence with suppliers, teachers, and internal stakeholders to investigate discrepancies between expected charges and invoices. Additionally, the role involves preparing purchase requisitions for the Finance Team.
The selected candidate will learn and support the following activities:

• Assure that invoices present in “Cassetto Fiscale” are printed and classified. Make sure that invoices for “Goods and services” match with receiving record (total cost should be aligned with purchase orders).
• Ensure proper approval from requestor in case of minor discrepancies and ensure there are credit notes from suppliers or approval from Department Manager in case of significant differences.
• Assure that Teachers’ invoices are correct (VAT, Withholding Tax, social security reimbursement and presence of tax stamp) and amount invoiced is aligned to the online register in management software. These invoices are coded ready for registration.
• Enter all invoices in SAP and Nabagest and scan all invoices and supporting documents (i.e. report of hours worked in concurrence with the exams sessions). Ensure that paper and digital documentation is properly archived.
• Address requests to suppliers for clarification of unexpected invoices, for issuance of credit notes, corrections of Headings and/or VAT data and/or internally in case of discrepancies between purchase orders and invoices.
• Provide support for teachers to issue accurate invoices sending them instructions and tutorials. Assure daily Front office, telephone and handling of the dedicated email service.
• Assure that bank references are accurate and properly communicated to Treasurer.
• Prepare JE for registration in SAP; if necessary, prepare purchase requisition for all purchases and follow up with Procurement department.
  

Requirements
Bachelor’s degree or High School Diploma in Accounting, Finance, Economics or related field.
The ideal candidate has 5+ years of proven experience in Accounts Payable or General Accounting roles.
Knowledge of ERP systems like SAP and strong proficiency in MS Excel are essential.
He/She is a strong team player with excellent interpersonal and communication skills, proactive and solution-oriented mindset.
Fluency in Italian and good knowledge of English (written and spoken).
Conditions:
Workplace: Milan (Romolo MM2)
Compensation and contract: to be defined
If you believe you meet these requirements, we encourage you to apply and join our NABA team.
Please, send your application and authorize the treatment of personal data in compliance with the GDPR 679⁄16.
According to GDPR 679⁄16 we inform you that the treatment of Personal Data contained in your resume will respect the principles of legality, fairness and transparency and protection of your privacy and your rights. We only use the personal data we collect for the recruiting activities, such as your name, surname, address, email address, educational and employment background and job qualifications.