Project Coordinator (Temporary)

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Summary
The Project Coordinator provides administrative assistance to the CFO and Finance team and is independently responsible for managing (complex) administrative and organizational assignments. Responsible for supporting the finance governance structure and activities, including the annual meetings calendar, agenda preparation, time management, pre-reads, action plans, and follow-up.

Location
Milano, Italy – Hybrid working

Job Type
Temporary

About The Role

Key Responsibilities

• Handles complex administrative tasks and organizational assignments independently (e.g., replying to departmental leader correspondence, supporting leaders & departmental appointments, calendar management where agreed, deadline coordination for the department, and database administration).
• Independent administrative and organizational assignments including creation and follow‑up on preparing meetings & presentations, scheduling event planning.
• Supports leader in specific operational activities (simple budget activities, timecard, organizational chart updates, creating purchase orders, checking invoices and expense claims).
• Supports functional communication and sharing platforms including coordination and management of communication and information sharing initiatives (including newsletter templates, regular updates, etc.).
• Supports the team with setting up regular meetings, townhalls and face‑to‑face events; deals with technical set‑up of meetings, organizes logistics, coordinates agenda, speakers, content and time management.
• Coordinates SharePoint from set‑up to maintenance of contents and provides input to improve the existing documented process.

Role Requirements

• 5+ years of experience in a similar role with administrative responsibilities equivalent to project management.
• Excellent communication skills and collaborative mindset.
• Enthusiastic and highly organized, structured with attention to detail.
• Proactive mindset and ability to work independently.
• Ability to navigate and interact with senior stakeholders.
• Fluent in Italian and English.

Novartis is committed to building an outstanding, inclusive work environment and diverse teams representative of the patients and communities we serve.

Why Novartis: Helping people with disease and their families takes more than innovative science. It takes a community of smart, passionate people to collaborate, support and inspire each other, achieving breakthroughs that change patients’ lives. Ready to create a brighter future together?

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